Commercial Manager
Location: Portsmouth
Summary of Role:
Responsible for all commercial aspects of a large healthcare contract.
Understand the impact of commercial and technical changes at strategic level within the customers business industry / sector
Tasks & Responsibilities:
Business Leadership
* Anticipate and plan change in commercial resource within a project to meet changing demands
* Support and react positively to organisational change
Tendering and Pre-Contract Activities:
* Provide commercial support to tendering process
* Prepare commercial report for tenders
Start Up of New Projects:
* Actively participates in the implementation of project commercial start up procedures
Procurement
* Ensure that materials and off site services are procured in an efficient manner with capable organisations in accordance with procurement policy and ensure appropriate records are kept
* Prepare the basis of the project procurement schedule and ensure the team contribute and complete their relevant sections
* Prepare the basis of work package contents sheets and ensure the project team contribute and complete their relevant sections. Carry out gap analysis between packages to ensure full and complete subcontract procurement takes place
* Ensure inclusive invitations to tender are prepared and full tender evaluations are completed. Make recommendations to award, all in accordance with the procurement process
* Work with supply chain to promote and measure continuous improvement in terms of cost, quality and learning of all parties
Applications for Payment and Invoicing:
* Maximise cash flow through timely preparation of valuations, submission of invoices and receipt of payment
* Manage prompt preparation and settlement of final accounts, including variations, claims and disputes
* Develop a strategy for concluding client negotiations
Cost Control:
* Identify, manage, reduce and drive out unnecessary costs and inefficient activities
* Monitor and manage subcontract costs to ensure that the project meets and / or exceeds targets
* Ensure material wastage reconciliations are completed and the data used for cost reduction
* Monitor resources and costs to ensure that the project meets and / or exceeds targets, including but not limited to the scheduling of labour resources
* Review plant and equipment schedules to ensure efficiency of use
Accounting and Reporting:
* Produce accurate and timely CVR reports and forecasts and contributes toward the setting of financial targets
* Through understanding of planning and programming and knowledge of financial reporting challenge the rest of the project team(s) to ensure accurate progress reporting
* Establish and maintain accurate and robust reporting structures and monitor resources and costs to ensure that projects meet and / or exceed targets
Risk and Opportunity Management:
* Identify early project risks and opportunities and ensure that they are managed
* Use risk and opportunity registers to minimise the risks and realise opportunities
Change Control:
* Ensure that any "Change" is identified and recorded through participation in regular and detailed review of construction information, measured against the contract requirements
* Ensure that all "Change" is challenged where the performance of the project could be affected
* Ensure that the cost (time, and money) of all client "Change" is recovered
* Carry out early value engineering activities as part of the project team, ensuring all associated costs of change are included within the evaluation
Programming and Project Controls:
* Assist and provide advice on programmes regarding the contractual and commercial requirements to mitigate risk, and maximize opportunity
Main Contract Administration:
* Ensure the project team understands the contractual relationships between the various parties and stakeholders, including contractual obligations in relation to those interested parties, with particular emphasis to Conditions Precedent
* Ensure that all necessary contractual notices are put in place, timely and accurately and in accordance with contractual obligations
Subcontract Administration:
* Ensure all necessary subcontract notices are prepared accurately and issued on time
* Authorise subcontract instructions
* Ensure robust subcontract change control procedures are in place and adhered to
* Ensure timely and accurate subcontract payments
* Ensure the checking of daywork sheets and time and material records for accuracy takes place
* Manage prompt preparation and settlement of final accounts including variations, claims and disputes
* Ensure re-measurement of works takes place at timely intervals
* Ensure on-site quantification of unfixed materials and quantification of off-site materials where necessary
* Ensure that subcontract documentation is issued for execution timely and entered onto the Contract Document Register all in accordance with Processes
Project Completion:
* Manage the close out of projects
* Ensure appropriate records and information are kept and archived
Qualifications/Professional Membership:
Degree
Relevant Experience:
Healthcare or NEC contracting experience
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