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Team Administrator

  • Location: Bristol
  • Salary: £20k - 22k per year
  • Job Type:Contract

Posted about 1 year ago

  • Sector: Construction
  • Contact: Sadek Rahman
  • Contact Email:
  • Contact Phone: 0207 7437513
  • Expiry Date: 01 September 2022
  • Job Ref: 397962SRA

Are you a proficient Admin with excellent organisational skills? Do you have the ability to manage and prioritise your own workload and work deadlines? This is an excellent opportunity to join a leading company in the Residential & Housing sector in a dynamic role as Team Administrator in Bristol, on a temporary basis.

Your primary aim would be to provide excellent secretarial support to the Director, Retail Manager and Accounts Team.

Team Secretary duties:

• Provide comprehensive and confidential secretarial and administrative support
• Ownership of diary management ensuring time is maximised ensuring appropriate forward planning of meetings and other documentation in alignment with the meeting schedule, ensuring that details of venues, directions, attendees and any other relevant information is organised and communicated as necessary
• Booking and arranging travel, transport and accommodation where applicable
• Formatting and typing letters, presentations and other correspondence as required
• Extensive email correspondence
• Arranging internal and external meetings and their relevant logistics, including room booking, setting up and clearing away of meeting rooms, refreshments/lunches and document preparation
• Answering telephones in a timely and affable manner, taking comprehensive messages when necessary
• Providing support and cover to other team members in the office.

Accounts Team duties:

• Counting of cash taken from Gardens Entrance
• Completion of daily, weekly and monthly cash sheets
• Responsible to banking of all cash and change order
• Collation of Trentham annual membership spreadsheets
• Responsible organisation and distribution of daily floats to visitor attractions
• Collation and analysis of income and turnover spreadsheets
• Maintain knowledge and adhere to relevant Group Policies and Procedures, Legislation and Regulations
• Develop and ensure safe working practices

The successful candidate will have:

• High degree of discretion, integrity and confidentiality, always prepared to do the right thing.
• High capability in MS Office including Word, PowerPoint, Outlook and Excel
• Strong organisational and administration capability, the aptitude to prioritise your own workload and ability to deliver to tight timescales
• Collaborates with others, putting their own needs aside to create a shared sense of purpose.
• Good process skills and a drive to secure continuous improvements
• Engages collaboratively, working in a calm, professional manner when dealing with all stakeholders, both internal and external.
• Excellent and proven interpersonal skills with a friendly and approachable personality
• Works well under pressure with the ability to maintain a positive attitude at all times
• Proactive and flexible with a willingness to undertake new tasks readily
• Open, proactive and confident approach to work making decisions independently on a daily basis
• Excellent communication skills (written and oral) with the ability to work as part of a team
• Able to foresee potential issues, problem solve and get buy-in from colleagues to get solutions quickly and effectively
• Secretarial qualification preferred, but not essential

If you are interested in applying for this role, please contact Sadek directly or click Apply Now and submit your CV.