Are you an organized and proactive individual with a knack for maintaining order and efficiency in a fast-paced environment? We are seeking a dedicated Site Administrator to join our team and oversee the smooth operation of our site's administrative functions.

Key Responsibilities:

Reception Duties:

• Answer all calls efficiently and courteously, taking accurate messages and ensuring prompt delivery.
• Greet all guests in a friendly, professional, and courteous manner, ensuring adherence to signing-in procedures.
• Maintain the reception/visitors area, ensuring tidiness at all times and monitoring parking while advising on necessary vehicle movements.
• Monitor security measures including alarms, keys, and building access.
• Handle incoming and outgoing post, ensuring correct distribution according to QA procedures.
• Serve as an ambassador for the company, maintaining a smart appearance, professional image, and confidentiality.
• Manage meeting rooms and hospitality arrangements.
• Handle deliveries and maintain organized delivery records.
• Manage an updated contact list for the site.
• Administer the sign-in process for fire safety purposes.

Administration Duties:

• Set up and maintain site office systems including filing, spreadsheets, sign-in sheets, and project-specific forms.
• Establish systems to ensure smooth site administration operations.
• Prepare and distribute high-quality documents such as presentations, submissions, reports, site signage, and meeting minutes.
• Maintain accurate records of telephone lists, holidays, sickness, and HSEQ documents.
• Uphold QA procedures.
• Maintain the filing system.
• Keep notice boards up to date with safety, marketing, and company announcements.
• Monitor and replenish cleaning supplies, stationery, and copier supplies.

Qualifications and Skills:

• Proven experience in administrative roles, preferably in a similar setting.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy in record-keeping.
• Proficiency in Microsoft Office suite and other relevant software.
• Ability to prioritize tasks and work effectively under pressure.
• Commitment to maintaining confidentiality and professionalism.

If you thrive in a dynamic environment and possess the necessary skills to excel in this role, we invite you to apply by submitting your resume and cover letter. Join us in contributing to the smooth operation of our site and the success of our organization.