Personal Assistant/Office Manager required for a Tier 1 developer who have been established in and around London for many years. In the marketplace they have one of the best names in the construction industry.
As a Personal Assistant and Office Manager you will be reporting to the Construction & Technical Director to support them in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.
Job role:
PA/Junior PA- 80%
- Helping to support the Construction & Technical Director
- Diary printing daily
- Printing support when required
- Arranging meetings when required
- Accepting diary invites
- Maintaining inbox- deleting unwanted emails, acceptances and junk email only.
- Sending or typing letters when requested
- Other ad hoc tasks Peter may request
- General team housekeeping- Support with Commercial filing
- Arranging meetings
- Setting up refreshments for large meetings if required
- Commercial Administrator
- Sending out post
- Data entry
- Answering incoming telephone calls and taking messages
- Rare Reception duty cover is required when Receptionists are on annual leave or sick
- Maintaining various document trackers
- Ad hoc support
Office Management- 20%
- Organising meetings and managing databases
- Booking transport and accommodation
- Organising company events or conferences
- Ordering stationery and furniture
- Dealing with correspondence, complaints and queries
- Preparing letters, presentations and reports
- Supervising and monitoring the work of administrative staff
- Liaising with staff, suppliers and clients
- Dealing with holidays / sickness / absences and other HR duties.
- Dealing with recruitment for both departments
- Weekly reports to group
- Implementing and maintaining procedures/office administrative systems
Requirements:
- Experience of working in a secretarial/admin role.
- Experienced audio typist, with intermediate to advanced level of proficiency with MS Office programs and a good standard of written English.
- Ability to generate professional correspondence unaided.
- Self–disciplined, with demonstrably good time management skills and the ability to manage a number of priorities.
- Ability to multi-task, and work efficiently and accurately under pressure.
- Team player, supportive of colleagues.
- Professional and pleasant manner in dealing with internal and external customers.
- Excellent telephone skills.
The role itself is more of a Junior Personal Assistant/Office Manager. The person will be working one day a week as an Office Manager and 4 days a week as a PA/Junior PA.
Temporary to permament role.
We are offering £34 000 yearly salary.
To hear more about this role please apply via the link or contact Sylwia Stypa at Sylwia.stypa@anderselite.com