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Operations Administrator

  • Location: Bromsgrove
  • Salary: Salary is not set / negotiable on level + experience
  • Job Type:Permanent

Posted about 1 month ago

  • Sector: Civil Engineering
  • Contact: Tim Smyth
  • Contact Email: Tim.Smyth@anderselite.com
  • Contact Phone: 0121 200 5524
  • Expiry Date: 17 February 2024
  • Job Ref: 405686TSH

Job Title:             Operations Administrator / Operations Assistant
Location:             Worcester
Sector:                 Construction, Civil Engineering, Infrastructure
Type:                    Permanent role
Start:                    Q1 2024
Salary:                 Circa £22,000 - £32,000 Per Annum + Package (Negotiable based on level / relevant experience)

Our client, a specialist Civil Engineering subcontractor within the Construction sector, is currently looking for an Operations Assistant / Operations Administrator to join their team on a permanent basis, where you will work with the operational team, coordinating workloads for field based operatives, providing effective administration to the wider team. You will help to coordinate workload for framework contracts which include a mixture of planned and emergency repair, civil engineering tasks.

A key aspect of the role will include managing / taking responsibility for a cost modelling builder (excel document), which will pre-populate costs through data input, helping to manage cost of multiple projects, in turn helping to manage project forecasting. The role would suit a driven individual with strong programming, scheduling, organisation, communication and planning skills, who is looking to work in a busy and challenging environment, joining a growing team.

Daily duties will include but are not limited to:

  • Day to day office management: Ordering office supplies, equipment, coordinating maintenance etc.
  • Data Entry and Record Keeping: Data input and file management through databases, and spreadsheets, including use of a cost modelling builder (advanced excel document).
  • Scheduling upcoming works, ensuring they are programmed into the business operating system.
  • Maintaining communication between clients and operational team.
  • Organizing and filing documents, both physical and digital.
  • Handling incoming/outgoing correspondence, including both emails and calls.
  • Coordinating meetings and managing calendars for team members.
  • Making travel arrangements for employees as required, including booking flights, hotels and transportation.
  • Assist in the planning and coordination of company events or meetings, managing logistics for
  • Liaising with Construction staff (Operatives, Engineering, Managers), to help ensure tasks are completed efficiently, supporting various departments with administrative tasks.
  • Use of various I.T systems, including Microsoft Office (Word, Excel, PowerPoint), as well as utilising various other software and collaboration tools, for assisting project management.
  • Handling sensitive information with discretion and maintaining confidentiality.
  • Monitoring site information & preparing jobs for invoicing, supporting the commercial team.

Candidates will ideally:

  • Have worked in a similar admin / operations position before, within the construction industry.
    • Experience liaising with subcontractors is preferred but not essential.
  • Be an organised individual, with good I.T skills, including the use of Excel and cloud-based software.
    • Experience using Excel will be key in this role, so high level experience is extremely beneficial.
  • Have strong communication skills with the ability to liaise between managers, operatives, clients and the public.
  • Have accurate data entry skills and a good attention to detail.
  • Have worked in a high pressure environment, capable of dealing with last minute changes.

For more information or to apply for this role, please contact Tim Smyth on 0121 200 5520.