Freelance document controller required for 9 month contract in central Edinburgh

Working hours – 18 per week (Monday and one other day during week) 8.00am – 5.30pm (30 mins lunch)


General duties

Set up attendance schedule (holiday chart)
Confirm site suppliers and order (water/ stationery etc.)
Typing minutes/ reports
Scanning (daily tray) site register/ delivery notes/ day works etc.
Filing master set up project drawings/ specs
Meeting room bookings/ schedules etc.
Answer Site calls and redirect/ take messages etc.
Time book sheets/ data scope (manage holiday tracker etc.)
Check all emails (in/out) this is to capture any queries/ requests and just to be aware on what is currently happening on job.
Check Viewpoint for Projects (data check, matrix, invites, etc.)
Send updated matrix from 06 containers to all subcontractors asking them to cross ref against own records.
Cross check surveillance calendar and send reminders if any are outstanding to ENG/ WM
Cross check RAMS schedule and send reminders if any are outstanding to ENG/ WM also upload to VFP and issue.
Send reminders about site companion if entries are dwindling, reminding importance
Send reminders for client/ DT monthly reports, collate appendixes from DT’s, type report up and issue to client.
Data collection for quality monthly report
Data collection for monthly report safety report
Order Stationary when required

The individual should have previous experience in a Document Control role and knowledge of Viewpoint for Projects software

Please contact Mark Warrington on 0161 8293964 for more information