Administrator
Peterborough – PE7 Area
Temporary to Permanent (hourly rate equivalent to up to £24,000 per annum)

New job requirement just in an Administrator to join an industry leading engineering and facilities management company on a temp to perm basis. This is a new site based in an industrial warehouse, the team need a motivated, organised, and resilient individual to assist with day-to-day office functions. This isn’t your average administration post this is an opportunity to really get involved with the company and grow with them. The existing team are friendly, supportive and offer an inclusive and diverse working culture.

What we need from you –
• Establish and maintain all correspondences with construction information
• Ensure team are provided with good office facilities
• Support managers and staff in preparation of correspondence and reports
• Implement the Office Systems including training and administration
• Sorting all correspondence (letters, emails, memos, faxes, reports etc.)
• Ensuring the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly and all paperwork is kept accurately filed and stored resulting in a tidy office/environment
• Maintaining and managing diary schedules
• Liaising and negotiating with specified Travel Agent to book all hotel and travel arrangements in advance, ensuring the most cost effective and comfortable arrangements are made for your Manager(s) and are in line with VINCIs travel policy
• Plan, organise and where appropriate implement functions/events/conferences
• Typing of correspondence, possible dictation, photocopying, faxing, etc. and where appropriate ordering stationary
• Take minutes, at meetings, transcribe and present them back to the Chairman and Members of the Meeting accurately and in the appropriate format
• Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly
• Working on the site CAFM system (training to be given)
• Experience of COINS beneficial but not essential
• Purchasing and sourcing services
• Financial aspects i.e. confirming deliveries, possibly getting involved with the invoicing side

What we can offer you in return –
• The opportunity to work with an award-winning, long-standing organisation
• A great working culture and work/life balance
• Equal opportunities employer & excellent staff retention rate
• Opportunity to progress into a permanent position for the right candidate
• 08:00 to 16:00 Monday to Friday (37.5 hours per week)

If you are looking for a new challenge and like the sound of the above, please respond to this advert today with a copy of your updated CV or give us a call on 02380 219108 and ask to speak to ‘Nikita’ for more information.