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Senior Administrator/PA

  • Salary: Up to £26000.00 per annum + Excellent career prospects
  • Location: Liverpool, Merseyside
  • Job type: Permanent
  • Sector: Construction
  • Job reference: BBBH382866

Job description

  • Update weekly material and plant returns. Ensure they are delivered to head office no later than 12pm the following Monday.
  • Answer any incoming calls
  • Operate the front door intercom
  • Ensure visitors sign in and out of signing in book
  • Invite all new subcontractors to Aconex issuing any relevant registration documents and offering support to subcontractors.
  • Print all drawings off Aconex in A3 to enable PM to comment accordingly. Drawings can then be added to the workflow to enable all consultants / subcontractors to view comments.
  • Keep hard copies of all drawings in relevant folders
  • Update site drawing register ensuring all relevant parties have received the relevant drawings.
  • Complete the weekly site audit
  • Update project directory accordingly once package order is placed
  • Order stationery when necessary
  • Order printer toners when necessary and report any issues with printer
  • Bind any new orders for the quantity surveyors
  • Taking and producing the minutes of all following meetings: DTM, internal site team, PM review and ensuring minutes are distributed to relevant parties.
  • To complete staff attendance daily and send to Jo Parkinson every Friday. Inform Jo Parkinson of any unauthorised absences / sickness
  • Manage the biometric system onsite and ensure that the system is updated with any new employee details
  • Offer support to the site team with any paperwork that may need filing / scanning on to the P Drive.
  • Collect all operational and maintenance documents from subcontractors and produce O&M manuals. Create electronic copies for the client and order copies from Hobs.
  • Order any drawings at larger sizes - A0, A1 etc. through Hobs
  • Ensure all P Drive folders are up to date
  • Ensure all documents are saved to the correct folder on P Drive
  • Arranging production of tenant information packs for apartments following handover.
  • Scan and file all delivery induction records

  • Organises and audits the company's systems, databases, and procedures
  • Arranging training for staff
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Recruit and train administrative personnel and allocate responsibilities
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency
  • Communicate job expectations; planning, monitoring, and appraising job results; coaching, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
  • Line management to all site administrators

Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at anderselite.com/non-discrimination-policy

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