Secretarial Open, date stamp and reference all incoming mail for dayfile &/or scan to electronic system. Copy correspondence to the site team as directed. Distribute Drawings Via electronic system as directed by the PM / DM Print drawings and update files as necessary Manage and maintain correspondence register "in and out" & ensure all outgoing contract correspondence is correctly referenced. Provide secretarial support for the site team, producing letters, faxes, minutes, reports, presentations etc. as necessary. Maintain Project Directory and filing directory. Prepare and post all outgoing mail at the end of each day. Ensure conference room prepared for meetings and cleared after meetings. Arrange lunches / drinks for meetings Set up required filing system, file all correspondence and maintain filing room. Assist in collation of weekly timesheets process. Assist in the archiving process at the end of the project |