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PA/Senior Administrator

  • Salary: Up to £25000.00 per annum + Perm benefits
  • Location: Knutsford, Cheshire
  • Job type: Permanent
  • Sector: Construction
  • Job reference: BBBH379838

Job description

The focus of this role is to perform general administrative duties and to aid the Directors as required.


Duties


* Creating and distributing meeting agendas
* Creating and distributing project directories and updating as required
* Logging of receipts
* Printing/scanning invoices
* Filing electronic invoices
* Managing all stationery orders including paper for printer
* Answering the telephone and taking messages
* Opening mail
* Filing mail accordingly
* Posting any cheques/other documents out
* Managing office equipment e.g. printer, phones
* Petty cash monitoring
* Production of certificates for payment
* Production of contract instruction documents
* Production of final account information/certificates
* Distribution (and writing when required) of minutes
* Meeting invites
* Diary management and arranging meetings with clients
* Room bookings
* Maintaining/managing electronic filing system
* Regular updating of paper files and accurate filing of documents
* Liaison contact for incoming invoices from suppliers
* Liaison contact for incoming invoices from consultants
* Maintaining invoice registers for projects/main clients
* Chasing copies of invoices for projects/main clients
* Forwarding relevant invoices as required
* Sending relevant documentation out to consultants/clients e.g. plans, etc.
* Assisting with writing Employers Requirements
* Assisting with writing Prelims
* Compiling tender pack information
* Chasing consultants to issue documents
* Assist with compiling due diligence reports
* Assist with chasing clients for payments of invoices
* Managing office equipment (door, printer, tea bags, coffee, USB sticks, pens, workwear etc.)
* Requesting quotes/fee proposals from consultants/suppliers/providers (e.g. home warranty)
* Emailing documents to other members of staff as and when requested
* Managing master contact list
* Helping to ensure the smooth running of the office.
* To assist with health and safety
* General office tidiness
* Supporting and assisting the Directors and senior staff in the firm in carrying out their duties.
* HR support for HR Director
* Assisting with archiving files and administration of archiving.
Requirements
* GCSE grade C and above (or equivalent) in Maths and English
* Working knowledge of a variety of software packages, such as Microsoft Word, Outlook, Excel and PowerPoint. Excellent IT skills.
* Excellent communication skills with a confident telephone manner
* Excellent customer service skills
* Excellent written ability with a strong attention to detail.
* Previous administration and reception experience.
* Excellent organisational skills with a clear and professional manner
* Flexible with the ability to prioritise and multi task.
* Proactive and ability to use own initiative, self motivated.
* Ability to form and maintain good relationships with clients and colleagues and to work as part of an effective team
* Ability to manage time effectively
* Punctual
* Trustworthy and reliable especially when dealing with confidential information
* Well-presented personal presentation.

Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at anderselite .com /non-discrimination-policy

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