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Office Administrator/PA

  • Salary: £17000.00 - £22000.00 per annum + benefits
  • Location: Knutsford, Cheshire
  • Job type: Permanent
  • Sector: Consulting Engineering
  • Job reference: BBBH372944_1509454969

Job description

Office Administrator / PA

The focus of this role is to perform general administrative duties and to aid the Directors as required.


Creating and distributing meeting agendas

Creating and distributing project directories and updating as required

Logging of receipts

Printing/scanning invoices

Filing electronic invoices

Managing all stationery orders including paper for printer

Answering the telephone and taking messages

Opening mail

Filing mail accordingly

Posting any cheques/other documents out

Managing office equipment e.g. printer, phones

Petty cash monitoring

Production of certificates for payment

Production of contract instruction documents

Production of final account information/certificates

Distribution (and writing when required) of minutes

Meeting invites

Diary management and arranging meetings with clients

Room bookings

Maintaining/managing electronic filing system

Regular updating of paper files and accurate filing of documents

Liaison contact for incoming invoices from suppliers

Liaison contact for incoming invoices from consultants

Maintaining invoice registers for projects/main clients

Chasing copies of invoices for projects/main clients

Forwarding relevant invoices as required

Sending relevant documentation out to consultants/clients e.g. plans, etc.

Assisting with writing Employers Requirements

Assisting with writing Prelims

Compiling tender pack information

Chasing consultants to issue documents

Assist with compiling due diligence reports

Assist with chasing clients for payments of invoices

Managing office equipment (door, printer, tea bags, coffee, USB sticks, pens, workwear etc.)

Requesting quotes/fee proposals from consultants/suppliers/providers (e.g. home warranty)

Emailing documents to other members of staff as and when requested

Managing master contact list

Helping to ensure the smooth running of the office.

To assist with health and safety

General office tidiness

Supporting and assisting the Directors and senior staff in the firm in carrying out their duties.

HR support for HR Director

Assisting with archiving files and administration of archiving.


GCSE grade C and above (or equivalent) in Maths and English

Working knowledge of a variety of software packages, such as Microsoft Word, Outlook, Excel and PowerPoint. Excellent IT skills.

Excellent communication skills with a confident telephone manner

Excellent customer service skills

Excellent written ability with a strong attention to detail.

Previous administration and reception experience.

Excellent organisational skills with a clear and professional manner

Flexible with the ability to prioritise and multi task.

Proactive and ability to use own initiative, self motivated.

Ability to form and maintain good relationships with clients and colleagues and to work as part of an effective team

Ability to manage time effectively


Trustworthy and reliable especially when dealing with confidential information

Well-presented personal presentation.

Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at anderselite .com /non-discrimination-policy

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