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Document Controller

  • Salary: £25000.00 per annum + BENEFITS
  • Location: Manchester, Greater Manchester
  • Job type: Permanent
  • Sector: Construction
  • Job reference: BBBH371163_1500986692

Job description

An opportunity has arisen for an experienced Document Controller/General Administrator to work alongside a small team in the Document Control function in the Manchester office. The candidate must be extremely proactive, have experience of working as part of a team and the ability to prioritise their workload in order to achieve deliverables. Must be experienced in working in a similar client-facing role and on various projects

Key objectives

  • Work as part of a team to achieve agreed service levels
  • 4Projects Administrator level experience is preferred
  • Knowledge of other collaboration software tools and encrypted software, would be an advantage
  • Experience of working in a client-facing role
  • Implementation of departmental processes and procedures to ensure accurate configuration management of deliverables
  • Ensure a safe working environment and that all equipment is fit for purpose reporting any failures to operational management team
  • Promote and adopt Perfect Delivery and achieve continuous improvement within the team.

Principal responsibilities and accountabilities

  • Manage, upload and distribute project documentation/drawings in conjunction with project using the corporate naming and numbering procedure in order to provide an auditable trail.
  • Logging incoming and outgoing documentation on Secure Projects (List X) and adhere to the Security Control Procedures.
  • Manage and upload data using the Clients Collaborative software.
  • Receive, issue and transmit controlled client documentation to provide an auditable trail.
  • Support Project Managers on multiple projects including set up of new projects; maintain accurate registers, action lists.
  • Liaise with Client Document Control departments to ensure client polices are adhered to.
  • Assist the document control team with the issue, receipt and tracking of all engineering, qualification and supplier deliverables through close out stage to handover stage.
  • Assist with quality checks and audits of document databases, identifying and correcting any anomalies.
  • Check that all information complies with specified company formats, templates and standards.
  • Carry out Document Control Inductions of new starters.
  • Arrange Archive, scanning and retrieval of documentation adhering to company standards and policies for company archiving.
  • Carry out routine document management tasks of technical Query handling, transmittals, filing, copying, scanning and local library management, ordering of printer consumables.
  • Deputise for the Receptionist where required and carry out general Admin tasks

Qualifications and training

  • Good standard of education at GCSE level or above (or equivalent) with grade C or above (or equivalent) in Maths and English

Technical skills and experience

  • keyboard/IT skills with experience in MS Office packages such as Word, Excel, Access and Power-point
  • Able to work accurately and methodically under pressure and to strict deadlines
  • Able to prioritise own workload and undertake instructions from operational management team
  • Able to demonstrate an aptitude of effective communication with our clients that supports this key business objective
  • Be self-motivated
  • Able to ensure accuracy of information produced, this will be demonstrated by a strong track record in Document Control
  • Excellent organisational skills, with good communication and interpersonal

Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at anderselite .com /non-discrimination-policy

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