Back to Job Search

Construction Office Administrator

  • Location: Manchester
  • Salary: Market related per annum
  • Job Type:Permanent

Posted about 2 months ago

  • Sector: IT, Construction
  • Contact: Alex Smith
  • Contact Email: Alexandra.Smith@Anderselite.com
  • Contact Phone: 0161 832 7577
  • Expiry Date: 24 November 2021
  • Job Ref: 394436ASM

Construction Office Administrator
Facilitating office organisation and communication by performing varied administrative duties and supporting the Site and Commercial teams.
Job Description
• Providing office support to our team of employees, including booking of courses, and events, sending emails and general administrative duties
• Keeping well-organised and up to date files and records of business activity, and ensuring that documents are saved and referenced correctly on our company data base.
• Collating and saving weekly site return information, and pulling together and maintaining information for KPI’s.
• Ensure all drawings are referenced and distributed efficiently
• Interacting with clients and visitors either on the phone or in person, and generally meeting and greeting visitors to the office.
• Answering phones, connecting calls to the appropriate department, and where necessary, taking phone messages and passing them on
• Manage the service and MOT’s of company vehicles,
• Matching of delivery notes with appropriate invoices
• Updating project directories and issuing throughout the team
• Preparing documents by printing, copying, and scanning, as well as filing in the correct place
• Scheduling appointments and events
• Participating in meetings, sending out reminders, taking meeting minutes and chasing actions from attendees
• Chasing the return of information from sub-contractors
• Finding and booking accommodation for the site team as required
• Maintaining and updating training files, ensuring that all refresher training is carried out in good time, and all records are accurate and up to date.
• Entering invoices onto Invoice Register and allocate appropriate codes
• Maintain accurate holiday records
• Send out weekly policy reminders to the team
• Ordering and managing the distribution of PPE across the sites
• Assisting the Accounts Manager with inputting invoices and collating information
• Liaising with staff, clients, subcontractors and suppliers in a professional manner
• Using client software packages including CEMAR




Person Specification
• Numerate and analytical – able to work methodically accurately and with a high level of detail.
• Good working knowledge of Microsoft Office (Word, excel, outlook etc)
• To have an organised and confident approach to dealing with their workload, and in dealing with people both face to face and on the phone.
• A track record of high levels of attendance and punctuality, and a reliable nature.
• Self starter able to see a task through to its conclusion.
• Previous office administrator experience is essential and construction experience would be a great advantage.

What we can offer you
• 21 days holiday plus bank holidays
• Varied office environment
• Company pension
• Annual health check programme
• Salary dependent on experience

Standard hours are 8.30am to 5pm Monday to Friday – office based with occasional site visits as required