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Commercial Assistant

  • Salary: Up to £30000.00 per annum
  • Location: South Bucks, Buckinghamshire
  • Job type: Permanent
  • Sector: Facilities Management
  • Job reference: 390110GMG

Job description

Commercial Assistant - 30k - Immediate start - High Wycombe/South Bucks

My client one of the UKs largest Facilities Management companies are looking for a Commercial Assistant in the High Wycombe/South Bucks area.

Reporting to a Senior Quantity Surveyor or Commercial Manager the key focus should be

* Commitment to excellence and offering maximum flexibility in supporting a Commercial Manager/Project Manager, or team of Managers across the full spectrum of commercial and administrative functions.
* Assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a successful project outcome.
* Develop a full knowledge of our commercial processes and procedures on projects and apply best practice and continuous improvement approach to maximise returns in terms of profit.

Tasks & Responsibilities:
Commercial:
* Ordering of materials via COINS purchase ledger
* Processing purchase orders and delivery notes for supplier payments
* Reconcile purchase card transactions
* Commercial review of Maximo assigning chargeable job status and costs to work orders
* Prepare client quotations and maintain quotation registers
* Maintain and update commercial records as directed
* Identify any unnecessary costs and inefficient activities.
* Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
* Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
* Make best use of knowledge management information systems. (Maximo, COINS.)
Administration:
* Ordering and maintenance of consumable stock levels
* Process holiday, expenses and overtime claims as required
* Review Maximo reports and chase outstanding jobs as required
* Collating engineers reports and timesheets to assist service delivery

Relevant Experience:
Health and safety experience
FM contract admin, Commercial experience, project admin

If you deem yourself suitable for this position, please get in touch immediately.

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