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Commercial Assistant - Facilities

  • Salary: £24000 - £27000.00 per annum + package benefits
  • Location: Watford, Hertfordshire
  • Job type: Permanent
  • Sector: Construction , Facilities Management
  • Job reference: BBBH383631

Job description

We are currently working with a leading facilities management contractor to recruit a Commercial Assistant for their teams out of the Watford area.

Summary of Role:
Reporting to a Senior Quantity Surveyor or Commercial Manager the key focus should be;
* Commitment to excellence and offering maximum flexibility in supporting a Commercial Manager/Project Manager, or team of Managers across the full spectrum of commercial and administrative functions.
* Assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a successful project outcome.
* Develop a full knowledge of our commercial processes and procedures on projects and apply best practice and continuous improvement approach to maximise returns in terms of profit.

Tasks & Responsibilities:
Commercial:
* Ordering of materials via COINS purchase ledger
* Processing purchase orders and delivery notes for supplier payments
* Reconcile purchase card transactions
* Commercial review of Maximo assigning chargeable job status and costs to work orders
* Prepare client quotations and maintain quotation registers
* Maintain and update commercial records as directed
* Identify any unnecessary costs and inefficient activities.
* Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
* Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
* Make best use of knowledge management information systems. (Maximo, COINS.)

Administration:
* Ordering and maintenance of consumable stock levels
* Process holiday, expenses and overtime claims as required
* Review Maximo reports and chase outstanding jobs as required
* Collating engineers reports and timesheets to assist service delivery

Relevant Experience: Experience using COINS would be beneficial

Note: Candidate must be willing to work wherever we are mobilising

Anderselite Ltd operates as both an Employment Agency and Employment Business.
Our non-discrimination policy can be viewed on our website at anderselite.com/non-discrimination-policy

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