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Bid Coordinator

  • Salary: £40000 - £45000.00 per annum
  • Location: London
  • Job type: Permanent
  • Sector: Construction
  • Job reference: BBBH378421_1528883734

Job description

A leading Construction Consultancy is currently looking to recruit a Bid Coordinator to join their Central Marketing Team based in their London Office.

The Bid Coordinator will play a key role in supporting business growth by leading bid production in their London Head Office and delivering compelling and consistent publications in line with brand guidelines and bid management procedures.

You will be responsible for the preparation of the quality aspects of selection questionnaires and tender submissions for a variety of clients. This will include: collating, coordinating, contributing as well as reviewing information from others, ensuring timely completion and full compliance with tender requirements.

As a part of the Central Marketing Team you will be a supportive, confident team player, who remains calm under pressure and has an attention to detail.

Key Responsibilities:

  • Follow bid management protocols and processes
  • Follow brand guidelines
  • Act as a champion for our brand and policy document quality
  • Act as a champion for bid management best practice
  • Maintain bid collateral (model answers, supporting documentation) through bid management software
  • Manage frameworks register and identify pipeline for the London office
  • Prepare work winning collateral (project profiles, CVs, case studies, capability statements)
  • Prepare presentation material
  • Work with central teams to update standard responses
  • Identify and distribute commercial opportunities through OJEU notices and various web portals on a daily basis
  • Log opportunities and track bid status through bid management software
  • Express interest for projects, download and distribute bid documentation to bid teams
  • Plan bid production - preparing documents for the response and coordinating contribution
  • Use corporate templates in Word and InDesign to produce high-quality documents
  • Respond and update standard Selection Questionnaire responses
  • Draft tender responses where required
  • Edit and proof read tender and bid documentation before submission
  • Report and track bid outcomes

Person Specification:

  • Excellent communication skills (verbal and written)
  • Excellent proof reading skills
  • Excellent attention to detail
  • Excellent command of written English with copy accuracy
  • Attention to detail in graphic design and layout
  • Ability to edit copy
  • Ability to write concisely and clearly
  • Self-disciplined and confident
  • Ability to work independently or as part of a group and use own initiative
  • Offer ideas and creativity
  • Proven ability to prioritise, work well under pressure and deliver high quality work on demanding deadlines
  • Strong time management skills
  • Organisational and project management skills


  • Demonstrable bid/publication production experience
  • InDesign capability
  • Bid writing experience
  • Communications and marketing experience
  • Proven IT skills in particular, Word, Outlook, Excel and PowerPoint

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