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  • Salary: £18000.00 - £24000.00 per annum
  • Location: Basingstoke, Hampshire
  • Job type: Permanent
  • Sector: All
  • Job reference: 387106MPS

Job description

Office Administrator

Based: Basingstoke, Hampshire.
Contract Hours: Initially up to 3 days a week, flexible working.
Rate: Depending upon experience.

General administration, to include:

* Answering the telephone and taking messages, assisting where possible.
* Greeting and handling queries where possible, of visitors to the office - customers, suppliers, sub-contractors.
* Dealing with paperwork and filing.
* Liaise with management regarding requirements, timescales and outcomes.
* Any other duties as deemed necessary to achieve company goals.
* Checking peoples hours / timesheets.

Key Outputs/Deliverables:

* Maintain all deadlines promises and action plans communicated to management, customers /suppliers or required by process.
* Workload is processed effectively and efficiently.
* Respond politely and effectively to all queries as appropriate, e.g. face to face or via email or telephone and in written correspondence.
* All processes and procedures are adhered to.
* Documents administration and files are up to date and accurate.
* Systems are updated regularly and data integrity and accuracy is maintained.
* Archiving of files and documents in line with company procedure.
* A satisfied management and customer I supplier base.

Person Specification

Qualification and Experience:

* Proficient in Microsoft Office packages, including advanced Excel to v-look up and pivot table standards, Word and Email.

Technical & Specialist Knowledge

* The ability to deal with sensitive situations, and respect the confidentiality of the issues raised.

Key Behavioural Competencies

* Ability to work quickly and accurately.
* Excellent attention to detail, concentration skills.
* Accountable - owns and delivers.
* Sound planning and organisational skills.
* Ability to priorities own workloads is essential.
* Flexible and ability and willingness to work outside of own role roll up their sleeves to achieve the successful running of the business.
* Ability to work under pressure and think through a problem in a logical and clear manner.
* Ability to assimilate information and identify actions, taking them forward appropriately.
* Proactive approach.
* Ability to multi task.
* Acts decisively to solve immediate problems.
* Ability to asses priorities and the work load of others.
* Excellent communication skills, face to face, written and oral.
* Approachable, friendly manner.
* Team player- essential to be prepared to contribute to general business success.
* Discrete & confidential approach.
* Honest and trustworthy.

To apply for this role - please contact Matt Purkis by sending your CV, salary expectations and availability

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