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  • Location: Sheffield, Sheffield, England, S9 1XA
  • Salary: £16000.00 - £21000.00 per annum per year
  • Job Type:Permanent

Posted about 1 month ago

  • Sector: Civil Engineering
  • Contact: Michael Jubb
  • Contact Email:
  • Start Date: ASAP
  • Expiry Date: 04 August 2021
  • Job Ref: 392958MJB_1625473034

Administrator required for newly available permanent position in Sheffield. My client, a long-established civil engineering contractor that specialises within the rail sector, working as a primary contractor on Network Rail sites delivering a vast array of civil contracts. This position is due to increased workloads and several contracts being awarded that has created a healthy order book for the coming years.

Main duties:

  • - Prepare site files / job packs
  • - Produce I-Track data packs
  • - Support & assist Works Delivery Managers in tracking estimates and completions via production of weekly reportable KPI charts
  • - Assist in maintaining and ordering of all office sundries including servicing & supplies
  • - Process, track & report on completed / finalised jobs
  • - Produce & submit completion packs to the client upon completion of physical works including uploading all compliant site paperwork to the relevant job folder
  • - Process buried services requests / F10 Notifications requests as required
  • - Reception / switchboard cover and general clerical support to include word processing, filing, scanning, daily maintaining internal trackers and archiving
  • - Use of internal / External bespoke software - including Insight / Monitor / I-Track / Structures dashboard to process data
  • - Produce and communicate internal reports to Works Delivery Managers / Framework Manager to ensure compliant paperwork is provided in set deadlines to maintain KPI's
  • - Collate and submit periodic KPI data, such as sub-contract hours, LTIFR data, HAVS sheets, accident, and general safety information
  • - Provide administrative support to various teams across the Framework as needed to support the business
  • - Submit & monitor Task Cancellations and lost shift trackers to the client
  • - Process Land Registry enquiries on request
  • - Any other duties as may reasonably be required

Skills and/or experience:

  • - Rail industry experience - desirable but not essential
  • - Proven administration experience
  • - Excellent PC skills (MS Word, Outlook, Excel)
  • - Strong planning and organisational skills with the ability to prioritise multiple tasks when required
  • - Confident, self-motivated, and proactive
  • - Customer focused with professional phone manner and ability to communicate with clarity
  • - The ability to work well in a team responding quickly to support colleagues
  • - Experience in a similar role


  • - NVQ L3 in Business Administration or equivalent is advantageous
  • - NVQ Customer Service or equivalent is advantageous
  • - Good level of education - GCSE English & Maths or Higher Education qualification

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