Project Type: This will be one of our largest projects this year, so we will need someone very organised that can adapt easily to a busy construction environment and who has a large amount of strong office/computer experience. The candidate must have also have strong organisational skills. The role will involve general office duties such as the answering of phones, dealing with the post and maintaining supplies etc., as well as the monitoring and printing out of the site drawings and documents, which need to be kept up to date. A good sense of humour will also be vital!
Job Description: Site Secretary - Job Description/List of Duties (Including but not limited to)
- General reception duties including the answering of phones and dealing with visitors
- Typing of correspondence/minutes etc.
- Data input
- Monitoring and printing out drawings or other information from the BIW web based database, and keeping the drawing register up to date.
- Opening and distributing of post
- The franking and sending out of the post
- Faxing
- Filing
- Stationery ordering
- Organising refreshments for meetings, lunches etc.
- Making sure that all office supplies are kept up i.e. replenishing tea, coffee etc.
- General office management of the site cabins.
- Ad hoc duties as required
Candidate credentials -
Previous office experience Strong computer skills Must be of smart appearance Good team player Punctual Reliable Outgoing and confidant Must be reasonably open minded/sense of humour. Candidates must be aware that there is a building site operating outside the cabin, so there will likely be some mud and noise, although it will be kept to a minimum!
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